Administrative Assistant, Life Sciences and Physical Sciences
Job Description
Full job description
Position Description
This position assists the Life Science and Physical Sciences departments with administrative duties.
Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately.
Responsibilities and Duties (*Essential Functions)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
- Provides clerical support and assistance to the department and division while maintaining communications with the department and division leadership and faculty
- Answers the telephone and greets office visitors, dispenses appropriate information, takes messages, refers calls, and screens calls when appropriate
- Works closely with the Dean, Associate Dean, Assistant to the Dean, Department Heads, Associate Department Heads, staff and faculty (fulltime and adjunct) to ensure Division guidelines are met
- Facilitates the development and retrieval of web-based documents such as documents and spreadsheets that reside on the Department drive, website, Google docs, and Moodle/Blackboard systems
- Facilitates transition of adjunct and new faculty at the start and end of each semester, coordinating with other areas of the college as required and/or needed
- Verifies accuracy and completion of academic reports prior to submission
Establishes and maintains a departmental filing and retrieval system including files relating to course scheduling
Manages college reporting requirements and updates Department Heads, full time and adjunct faculty of due dates and deadlines
Establishes and maintains office space that promotes good communication and public access
Assists in professional travel arrangements for faculty and staff and completes resulting paperwork
Maintains and orders Instructor copies of textbooks and office supplies
Completes and tracks purchase orders as directed
Reports department moves, and assists with room reservations
Arranges for routine equipment and building repairs, computer repairs, phone and voicemail installations, and other maintenance and repairs
Assists with functions at various Campus sites as directed
Promotes continuous improvement by completing an annual applied benchmark project on an individual or a group basis
Qualifications
Knowledge, Skills & Abilities:
Intermediate skills in MS Word, Power point, and Excel
Demonstrated knowledge of web-based resources such as Google Docs, Blackboard, and Moodle
Excellent organizational skills
Excellent written and verbal communication skills
Ability to exhibit good interpersonal skills and work well with others
Demonstrates excellent customer service skills
Ability to maintain records accurately and be able to meet deadlines consistently
Ability to work with a high degree of accuracy in a fast-paced office environment
Ability to travel to various college campus locations as directed; duty station can vary
Requirements:
High school diploma or equivalent
Three years of work experience in a clerical or office administration position
Preferences:
Associate's degree
Three years of work experience at a post-secondary institution in a clerical or office administration position
Essential Personnel:
TBD
We Value a Diverse Workforce!
As an equal employment opportunity employer, Wake Tech values diversity, equity and inclusion in our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents, and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences and diversity of the Wake Tech community. Wake Tech needs people from all backgrounds and swaths of life to help provide instruction, services, resources, and support to our students and the community. We strive to be self-reflective of the kind of student body we represent and culture that we are building, and we care deeply about supporting each employee’s professional growth.
*Please mention you saw this ad on CaliforniaCareers.*
Be Seen By Recruiters at the Best Institutions
Create a FREE Profile to be Seen!
Jobs in California Cities
