Accounting Technician (Part-time)
Job Description
Posting Number
20141753SPosition Title
Accounting Technician (Part-time)Location
District OfficeDepartment
Budget DIST (DEPT)Position Number
1C0013Percentage of Full Time
48%FLSA
Non-Exempt (accrues overtime)Months per Year
12Min Salary
$35,821.44 (part-time annual)Max Salary
$45,809.28 (part-time annual)Position Type
Classified PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position
The Accounting Technician performs senior-level accounting clerical work primarily involved in the maintenance of accounts and records, preparation of financial reports and monitoring and analysis of accounts for a college department. Under general supervision, the Accounting Technician provides information to staff regarding budget issues, account records, transactions, categorical funding, general ledger, accounts payable and receivable, and other areas of financial services. Public contact is moderate, and may include vendors, government agencies and organizations, for the purpose of exchanging information about account status, reports, timelines and procedures. A moderate to high degree of independent judgment and creativity are required to accurately apply prescribed guidelines and information to the resolution of a variety of minor and occasional major problems that arise. Consequences of errors in judgment could be costly in employee time; however, supervisory controls and well-prescribed procedures limit the risk of serious errors. An Accounting Technician can direct the work of other staff and student assistants as assigned.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchanges information with department and College staff, outside and governmental agencies regarding budget and accounting reports, grants and other categorical funding, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, account balancing
- Enters, modifies, and retrieves data using a computer
- Plans changes to computer data records in conjunction with professional accounting and management staff
- Audits computer records for accuracy
- Directs the work of student assistants, accounting clerical, and other staff on special and regular projects as assigned
- Sets up and maintains detailed accounting records
- Reviews various accounts to audit their current or overdue status
- Ensures compliance to policy and procedures by comparing work in progress to required formats, deadlines and linkages
- Monitors the due dates for payments; audits accounting records
- Uses a database and a variety of computer software to compile data for, format and prepare required financial and related reports, and to compose and prepare routine correspondence, memoranda
- Reconciles receivables, payables, and cash to fund balances maintained by outside agencies
- Analyzes and verifies financial reports, statements, accounts, and records of expenditures and revenues
- Performs other related duties as assigned
Minimum Qualifications
- Associate degree in accounting or a closely related field OR an equivalent combination of education and experience
- Successful accounting clerical work experience of increasing responsibility that has included financial analysis and reporting, such as full charge bookkeeping
- Skill in the use of spreadsheets, charts, and a variety of computer software to format, compose, and present accounting data, reports, correspondence, and other documents
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Experience with training and leading the work of others
- Experience with research and compiling data for, formatting, and preparing statistical, financial, accounting and other reports and records
- Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a customer service team
Knowledge, Skills and Abilities
- Knowledge of accounting practices, procedures, and terminology
- Knowledge of the techniques that are commonly used in financial and statistical record keeping
- Knowledge of fund accounting, budgetary and financial analysis and research procedures
- Skill in respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in training and leading the work of others
- Skill in working accurately under deadline pressure
- Skill in oral and written communication
- Skill in the preparation of financial statements and comprehensive accounting reports
- Ability to work independently with minimal direction
- Ability to work effectively as part of a customer service team
Physical Requirements
This classification requires attention to and organization of detail; complex data comparison and analysis; drawing conclusions from assimilation of a variety of data; oral and written communication; manual dexterity; work under deadline pressure; sitting for long periods; good memory, tact, patience; adaptability and flexibility in order to perform the essential functions.
Benefits
Benefits include paid holidays, vacation and sick leave. Optional tax-deferred flexible benefit 403(b) and 457 plans are available. Classified employees may participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California.
Open Date
11/21/2024First Review Date
01/05/2025Open Until Filled
YesSpecial Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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