Job Description

Posting Number

Title

Campus Location

Start Date

Essential Functions of Position

1. Plans, organizes, directs, controls, integrates, and evaluates the work of the District Grants & External Funding department; with employees, develops, implements and monitors work plans to achieve District goals and objectives; contributes to the development of and monitors performance against the annual department budget; manages and directs the development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual divisional goals, objectives and work standards.
2. Directs and manages the performance of assigned employees; directs and oversees the selec­tion of employees; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including timely performance evaluations; ensures accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
3. Provides day-to-day leadership and works with employees to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and the District’s mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environ­ment.
4. Participates in the development and implementation of District and college strategic plans, goals and objectives; leads and directs department employees in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
5. Plans, manages and directs the development, and stewardship of competitive grant applications; assesses funding needs through coordinated department research and ensures alignment of grant programs to college, District and regional project objectives; directs college and regional project teams and performs grant development project management; integrates, gap analysis, program data, and research data to develop program plans and project integration across colleges and grant partners; coordinates multi-campus and locally generated materials and reviews for consistency and efficient usage of resources.
6. Manages and maintains the tracking of grant applications and proposals submitted, including synop­sis of grant opportun­ities, grant databases and boiler plate/template maintenance and grant applica­tion and reporting systems.
7. Coordinates with employees and external partners to solicit information needed to write funding proposals, generate budgets, delineate projected outcomes and assemble required documentation; evaluates, reviews and edits narratives, program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar, data accuracy, completeness and compliance with funder and District guidelines.
8. Manages and maintains all college and District accounts for grant submission and stewardship; coordinates pre- and post-award services to establish college accounting; ensures full grant submis­sion and stewardship account setup for new colleges and educational centers.
9. Recommends processes to evalu­ate and make decisions on grant fund allocation based on District and college strategic and funding priorities; establishes, maintains and amends sub-grant budgets and contracts with support from DO Purchasing; reviews Education Services division project invoices to ensure conformance with funder provisions and contract terms and conditions; prepares and submits financial projections, anal­yses, financial state­ments and all required funder reporting, includ­ing state and federal fiscal and tech­nical reports; works with internal/external auditors, briefs upper management on any compliance issues, and makes recommendations for resolution.
10. Oversees the development, implementation, maintenance and documentation of financial systems to support the process of receiv­ing and distributing regional funding streams on behalf of the Educa­tional Services division, including tracking and reporting systems for use by regional consortia members; ensures communication with managers of sub-granted funds to understand how the District can provide better grant management and invoicing support; directs, implements and over­sees process enhancements, technology enhancements and new procedures and methodolo­gies.
11. Researches, develops and implements faculty and accounting staff workshops for grant development, grant funding stewardship practices, and policies and practices of both funders and the District.
12. Makes presentations to diverse audiences, including the Board of Trustees and other board-level groups.
13. Recommends, develops, implements, and revises policies, procedures and operational guidelines to improve and/or clarify grant pre- and post-award processes.
14. Interprets, applies and ensures compliance with all federal and state laws, applicable program policies, procedures, guidelines and reporting requirements; remains current on applicable legislative decisions and developments;; develops, maintains and audits spreadsheets, databases and reports related to grant production and Educational Services accounting work; utilizes third-party portals and databases to research and track student related outcomes data.
15. Represents the District and participates in state and national program training and development and professional group meetings; makes presentations to various groups within the District, other educa­tional institutions, community organizations and governmental agencies and participates in advocacy efforts for program funding and participant resources.
16. Serves on or leads committees, work groups and task forces, and represents the District at local, regional, state and national confer­ences, meetings, workshops and training seminars; and monitors the political land­scape impacting funding streams, program areas and strategic priorities.

1. Participates in participatory governance processes and initiatives.
2. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
3. Performs related duties as assigned.

Minimum Qualifications

• A master’s degree from an accredited college or university and one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment;or

• Possession of a valid California Community College Supervisory Credential.

Desirable Qualifications

1. Principles, techniques and best practices for grant proposal development, budget development/man­agement and grant tracking and monitoring
2. Regional, District and individual college goals, funding priorities and organizational resources.
3. Principles, practices and procedures of general and governmental accounting, particularly involving financial state­ment preparation and complex grant accounting; Generally Accepted Accounting Prin­ciples (GAAP), Budget and Accounting Manual for Cali­fornia Community Colleges, and Contracted District Audit Manual for California Community Colleges.
4. Principles, practices and methods of grant and categorical budget development/management and grant tracking, monitoring, and reporting.
5. Principles, practices and methods of complex grant budget development, management, tracking and reporting in compliance with District, state and federal guidelines.
6. Federal, state and local laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to legislative and regulatory compliance for a variety of funding sources.
7. Principles, practices, methods and concepts used in public agency partnerships, contract­ing and contract administration.
8. District/college student recordkeeping practices, procedures and systems for processing and main­taining student information.
9. Principles and practices of sound business communication, including proper English usage, grammar, spelling, and punctuation.
10. Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
11. Research methods and analysis techniques.
12. Principles and practices of effective management and supervision.
13. Principles and practices of strategic planning.
14. Basic principles and practices of organizational improvement and culture change.
15. Safety policies and safe work practices applicable to the work being performed, including those required in crisis or threat situations.
16. Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
17. District and its mission and goals.

1. Understand the importance of holding oneself accountable as educators for closing equity gaps and engaging in equitable practices.
2. Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility.
3. Encourage positive race-consciousness and embrace human difference.
4. Reflect on institutional and teaching practices and aim to create a culturally responsive teaching environment.
5. Thoughtfully build relationships to promote buy-in and participation among colleagues for equity-related projects and activities.
6. Effectively engage and support historically and racially minoritized groups by addressing issues of inequity equity and improving culturally responsive, affirming, and validating service-oriented practices.
7. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
8. Plan, organize, direct, and evaluate the activities of the Educational Services and Institutional Effec­tiveness Office.
9. Oversee college-wide institutional effectiveness efforts in planning, program review, accredita­tion, outcomes assessment and financial stewardship with the overall intent of actively supporting the instructional goals, campus-wide needs and the healthy functioning of governance, management and other systems.
10. Ensure compliance requirements are met and the interests of the college and its students are protected.
11. Develop systems and procedures to assess student persistence, progress and student equity measures.
12. Use sound judgement in disciplinary actions within scope of authority.
13. Respond appropriately to student and campus emergency and threat situations.
14. Adopt and manage evolving technologies in education.
15. Evaluate the educational needs of the communities served by the college.
16. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with social science research theory and practice and with applicable laws, regulations, rules and policies.
17. Analyze, utilize critical thinking and make sound recommendations on complex instructional, student and administrative issues.
18. Work collaboratively with college and District executives, managers and students and provide expert advice and counsel to develop solutions to complex issues.
19. Analyze, negotiate and administer grants and contracts.
20. Understand, interpret, explain and apply applicable laws, codes and ordinances.
21. Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
22. Develop and implement appropriate procedures and controls.
23. Communicate effectively, both orally and in writing, and practice active listening.
24. Prepare and present comprehensive reports, studies, proposals and recommendations for diverse audiences.
25. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
26. Establish and maintain effective working relationships with all those encountered in the course of work.

Conditions of Employment

Salary and Benefits

Selection Procedure

Additional Information

Additional Information about the Position

1. Understands the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
2. Reframes inequities as a problem of practice and views the elimination of inequities as an individual and collective responsibility;
3. Encourages positive race-consciousness and embraces human difference;
4. Reflects on institutional and teaching practices and aims to create a culturally responsive teaching environment; and
5. Strategically builds buy-in and participation among colleagues for equity-related initiative

Open Date

Close Date

Closing Time

Open Until Filled

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